Faculty Affairs and Records

Background Information

Updated on

Who undergoes an RTP Evaluation?

Any employee classified as a "Tenure-track" or "Probationary" faculty, or "Tenured" faculty under the Collective Bargaining Unit 3 is required to be periodically evaluated according to the criteria laid out in UPS 210.000 and UPS 210.002.  "Tenure-Track" or "Probationary" faculty are classified as Full-time and are initially hired under a 2-year contract, which is renewed on an annual basis pending a satisfactory review.  Tenured faculty are faculty who have successfully finished their probationary period and are awarded tenure by the University.  Tenured faculty undergo an RTP review when and if they decided to apply for promotion to Full Professor.

Tenure-track or Probationary, and Tenured faculty are contractually guaranteed work for one of the following time periods:

  • an academic year
  • a full 12-month calendar year

Librarian and Counselor (CAPS) Faculty are contractually guaranteed work for one of the following time periods:

  • a 10-month "academic year"
  • a full 12-month calendar year

If you are unsure what kind of faculty member you are please reach out to HRIE.

Governing University Policies

The overall infrastructure of the RTP Evaluation Process is governed by the University Policy Statement (UPS) 210.000 and UPS 210.002, as well as Department-specific evaluation criteria, also known as a Departmental Personnel Standards (DPS).  These UPS documents are drafted, edited, approved, and published by the CSUF Academic Senate.  The DPS standards are approved by the CSUF Provost's office.  

These documents outline the requirements for the RTP Portfolio, including the required volume of each documentation category, which varies depending on the type of evaluation.  

Download a copy of each of these documents and read them thoroughly to know what is expected of you.

Evaluation Types
  • Full Performance Reviews
    • This review type is always CUMULATIVE and normally occur for Tenure-track faculty in probationary years 2, 4, and 6
      • "Cumulative" for Tenure-tack Faculty means that the review period and volume of submitted documentation should reflect the time-span between the date of hire up to the day before the submission deadline of the current academic year.
    • A CUMULATIVE Full Performance review occurs for Tenured faculty when they decide to apply for promotion to Full Professor
      • For Tenured Faculty however, "Cumulative" means that the review period and volume of documentation should reflect the time-span between the day after the RTP portfolio was submitted for tenure and promotion to Associate professor through the day before the submission deadline of the current academic year.
    • Full performance reviews can occur in probationary years 3 & 5 under one of the following circumstances:
      1. The Provost mandates a full-performance review in the final decision letter (make sure to read the entire letter).
      2. You decide to undergo an evaluation for Early Tenure and/or Early promotion to Associate Professor in one of these years.
  • Abbreviated Reviews
    • This review type is NOT cumulative and pertains only to Tenure-Track Faculty.
    • Abbreviated reviews typically occur in probationary years 3 & 5.
    • The period of review and volume of submitted documentation should reflect the time-span between the day after the last full-performance review was submitted and the submission deadline for the current academic year.
RTP Status  Review type  Review Period  Required Volume of Documentation  RTP Evaluation Timetable Due Date 
First Full Performance Review 
PY2 Cumulative Full Performance review  From date of hire through day before submission deadline of current academic year  1 academic year or two semesters worth of documentation Timetable #1 on or around Sept 15th 
PY3-FR (1 year of Service Credit) Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution)
 
Timetable #1
 
on or around Sept 15th
 
PY4 (2 years of Service Credit) Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution)
 
Timetable #1
 
on or around Sept 15th
 
Subsequent Full Performance Reviews
PY3-FR Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
2 academic years or 4 semesters worth of documentation Timetable #2
 
on or around Oct 1st
 
PY4 Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
3 academic years or 6 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
PY5-FR  Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
4 academic years or 8 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
PY6 Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
5 academic years or 10 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
Promotion to Full Professor
 
Cumulative Full Performance review
 
From day after RTP portfolio was submitted for Tenure & Promotion through day before submission deadline of the current academic year
 
depends on when the evaluation is requested
 
Timetable #2 on or around Oct 1st
 
Abbreviated Reviews 
 
PY3 Abbreviated Review From day after the last full-performance review was submitted through the submission deadline of the current academic year
 
1 academic year or 2 semesters worth of documentation  Timetable #3
 
on or around Oct 1st
 
PY5 Abbreviated Review  From day after the last full-performance review was submitted through the submission deadline of the current academic year
 
1 academic year or 2 semesters worth of documentation
 
Timetable #3
 
on or around Oct 1st
 
Exceptions to Normative RTP Process
Early Tenure and/or Early Promotion  Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
depends on when the evaluation is requested, but should go back to the date of hire Timetable #2
 
on or around Oct 1st
 
Early Tenure Only (applies only to faculty who have already been awarded the rank of Associate)  Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
depends on when the evaluation is requested, but should go back to the date of hire
 
Timetable #2
 
on or around Oct 1st
 
Early Promotion Only (department-specific) Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
depends on when the evaluation is requested, but should go back to the date of hire
 
Timetable #2
 
on or around Oct 1st
 
Tenure Only ((applies only to faculty who have already been awarded the rank of Associate) Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
5 academic years or 10 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
Tenure & Early Promotion to Full Professor (applies only to faculty awarded the rank of Associate without tenure)
 
Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
5 academic years or 10 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
Tenure & Promotion to Full Professor (applies only to faculty hired as Associates without tenure) Cumulative Full Performance review
 
From date of hire through day before submission deadline of current academic year
 
5 academic years or 10 semesters worth of documentation
 
Timetable #2
 
on or around Oct 1st
 
Early Promotion to Full Professor Cumulative Full Performance review From day after RTP portfolio was submitted for Tenure & Promotion through day before submission deadline of the current academic year Anywhere from 1-3 academic years or 2-6 semesters worth of documentation depending on whether the evaluation is requested  Timetable #2 on or around Oct 1st
Annual Evaluation Time Table

Every year the Faculty Affairs and Records office publishes on our website an Evaluation Timetable, approved by the Provost's Office, for the RTP Evaluation Cycle.  This timetable documents the journey of the RTP Portfolio from submission to final decision.

For Tenure-track and Tenured Faculty Members undergoing evaluation there are several important dates to keep in mind, but the most important in the Submission Deadline.

  • All RTP portfolios will be submitted in the Fall semester of each academic year.  
    • For those undergoing their first full-performance review at CSUF, their submission deadline is always on or around September 15th.  During the years when 9/15 falls on a weekend a new date will be determined and published.
    • For all other reviews, full and abbreviated, the submission deadline is on or around October 1st.  During the years when 10/1 falls on a weekend a new date will be determined and published.

 

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