Faculty Affairs and Records

Background Information

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A Post Tenure Review (PTR) is a periodic evaluation that is scheduled to occur every five years after the awarding of Tenure.  Every PTR portfolio is due on or around October 1st at the beginning of every 5th academic year of employment, since Tenure was awarded. *The only exception to this schedule is when a tenured faculty member undergoes an RTP Evaluation for promotion to full professor.  Then the next PTR evaluation will occur during the 5th of employment after that RTP cycle, and then every 5th year after that. The process is governed by UPS 210.020.  The purpose of this periodic evaluation is to be a "consultation of colleagues, whose aim should be the encouragement and maintenance of excellence; an acknowledgment of positive contributions made by tenured faculty; and a time to reflect on opportunities for growth and professional development."

Tips for Annotating in Interfolio

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For those of you who like to annotate or make notes on evaluation materials you can do so in Interfolio, while in the assigned case is in"read case" mode. To initiate this process: Log into Interfolio Find a case assigned to you as a Reviewer/Evaluator Open the assigned case by clicking the faculty member's hyperlinked name

How to Forward your Cases to the Next Review Level

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As an RTP Reviewer there are 2 methods to move submitted RTP Portfolios to the next review level, by the annual deadline published in the FAR evaluation time tables. Once cases are forwarded in the RTP cycle the review committees who had access to the case will lose it as the case continues on its journey.

Evaluating Submitted Material

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As a member of a review committee in the RTP Process, your primary objective in this role is to assess how well the documentation submitted in the RTP Portfolio demonstrates the Faculty's performance towards achieving tenure in comparison to the criteria published  in UPS 210.000, UPS 210.002 , or approved Departmental Personnel Standards (DPS). To begin the evaluation process you will need to find the cases that are assigned to you as a reviewer.  For a more in-depth description on how to that reference the earlier article on "Finding Your Assigned Cases".  Otherwise there is a brief refresher down below.   Once the assigned cases have been located, you will need to open each case to see what each individual submitted as evidence for his or her professional performance.  Different types of RTP evaluations will have different amounts of submitted documentation, for a summary of these volumes please refer to the table provided in the "Review Step Introduction". After reading the submitted material and comparing it to the appropriate criteria in UPS 210.002 or the approved Departmental Standards, the review committee needs to write its separate Evaluation and Recommendation statements for the faculty member. Recommendations for each type of RTP Status is available on the Review Step Introduction please see that for details.   *All RTP evaluations and recommendations need to be written on the appropriate FAR template. Dean RTP Evaluation/Recommendation Template Abbreviated Review Template All evaluations and recommendations, also, need to be completed, uploaded to "required items" box in each Interfolio case, and shared with the faculty member under review (also known as the "candidate") by a specific date each annual cycle.  Failure to accomplish all responsibilities for the review step by the published deadline will result in an email notification from the FAR office.

Sharing the Completed Performance Evaluation with the DPRC & Department Chair

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As part of the Evaluation Process, one of your responsibilities as the Dean is to provide copies of your Performance Evaluations to the other committees that have previously reviewed the WPAF. This responsibility becomes very important for committees that evaluate submitted portfolio materials later in the process, like the Department Chair and College Dean.  Moreover, it can be done through the Interfolio platform.

Finding your Assigned Cases in Interfolio

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After you log in to Interfolio you will be redirected to your Interfolio user home page, from where you can find the cases currently assigned to you as a reviewer

Log In Options

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To Log in to Interfolio as a CSUF faculty member there are 3 options to choose from to initiate the process.  Select whichever one is best suited for your preferences. All three options will eventually get you to the exact same place, the Login page for the Interfolio Platform, from there the process for logging in is universal regardless of which option you started with.  

Review Step Introduction

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Finding your Assigned Cases in Interfolio

Article

After you log in to Interfolio you will be redirected to your Interfolio user home page, from where you can find the cases currently assigned to you as a reviewer

Log In Options

Article

To Log in to Interfolio as a CSUF faculty member there are 3 options to choose from to initiate the process.  Select whichever one is best suited for your preferences. All three options will eventually get you to the exact same place, the Login page for the Interfolio Platform, from there the process for logging in is universal regardless of which option you started with.