Faculty Affairs and Records

Review Step Introduction

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Fall Reviewers Workshop - PowerPoint

A Post Tenure Review (PTR) is a periodic evaluation that is scheduled to occur every five years after the awarding of Tenure.  Every PTR portfolio is due on or around October 1st at the beginning of every 5th academic year of employment.  

*The only exceptions to this time frame are:

  • If a faculty member is on leave during the academic year they are scheduled to be evaluated
    • The PTR portfolio will be due the next academic year  
  • If a faculty member is undergoing an RTP evaluation for Promotion to Professor
  • If a Faculty member has entered the Faculty Early Retirement Program (FERP), however an appropriate administrator can still request a FERP faculty member to undergo a PTR

The process is governed by UPS 210.020.  The purpose of this periodic evaluation is to be a "consultation of colleagues, whose aim should be the encouragement and maintenance of excellence; an acknowledgment of positive contributions made by tenured faculty; and a time to reflect on opportunities for growth and professional development."

At his point of the evaluation cycle workflow it is your job, as Department Chair, is to make sure that the faculty member under review has submitted the required volume of documentation for their portfolio.  

Candidate Role:

Faculty members scheduled to undergo a Post-Tenure Review within your department will need to perform 1 task before their portfolio becomes available to be declared complete

  1. Complete and Submit all review packet sections within the Interfolio by the deadline specified in the Annual Timetables provided by FAR

There is no Checklist for a Post-Tenure Review

Receiving the Case

After the faculty member has submitted their case you will be notified by Interfolio via email that a case is ready for your review.  This should be done by October 1st every academic year, or by whatever deadline is set by the Provost's office if October 1st should fall on a weekend or holiday.

The email will look like the screen shot below.  Click on the Sign-in button to be redirected to Interfolio.

[External] A new case has been submitted.pdf:2 - Adobe Acrobat Pro DC

Responsibilities for this Review Step:

  1. Log in
  2. Find your Assigned Interfolio Cases
  3. Check the case for Completeness
    1. If material is missing from the Portfolio:
      1. “Unlock” the section(s) with the missing material
      2. Contact the faculty member instructing them to:
        1. Upload the missing material
        2. Re-submit the section(s) when they are done
        3. Give them a deadline to complete the task
  4. Forward the all assigned cases to the combo PTRC and Dean Level by the deadline specified in the Annual  Timetables provided by FAR

*FAR will not be creating binders this year, all paperwork that would normally have to go into the binder will be assigned as “Required Documents” at each review level.  The process for satisfying these requirements will be discussed in later chapters

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