Faculty Affairs and Records

Evaluating Submitted Material

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As a member of a review committee in the PTR Process, your primary objective in this role is to assess how well the documentation submitted in the PTR Portfolio demonstrates the Faculty's performance in maintaining excellence in his or her job duties since receiving tenure or since the last evaluation was conducted.

To begin the evaluation process you will need to find the cases that are assigned to you as a reviewer.  For a more in-depth description on how to that reference the earlier article on "Finding Your Assigned Cases".  Otherwise there is a brief refresher down below.  

Once the assigned cases have been located, you will need to open each case to see what each individual submitted as evidence for his or her professional performance.  

After reading and assessing the submitted material the Dean needs to write his or her PTR statement about the faculty member's performance.  Indicating, where needed, any areas that require improvement or opportunities for professional growth.   

*All PTR Statements need to be written on the appropriate FAR template.

All PTR statements, also, need to be completed and uploaded to "required items" box in each Interfolio case, and shared with the faculty member under review by a specific date each annual cycle.  Failure to accomplish all responsibilities for the review step by the published deadline will result in an email notification from the FAR office.

Refresher: Finding Your Assigned Cases

Reminder that in the PTR Evaluations Process the PTRC and the Dean have access to the submitted materials in each case at the same time.   

1. Tasks on the Interfolio user Home page

2. Search results on the “Cases” page

2.2. Filter options

Click on a name to open a case to read the material

Cases - Review, Promotion & Tenure - Interfolio - Google Chrome

Click "read case" to open and peruse the submitted material

This material will serve as the evidence basis for the performance evaluation completed for each faculty member.

Tools for reading submitted Material

The Read Case Interface for viewing submitted materials in Interfolio has several tools available to help you navigate the submitted material.


  1. Zoom
  2. Page Flip
  3. Navigation between different documents
    1. there are two places to this
  4. Annotation
Previous Article Finding your Assigned Cases in Interfolio
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