Faculty Affairs and Records

Evaluating Submitted Material

Updated

Introduction

As a member of a review committee in the Lecturer Evaluation Process, your primary objective in this role is to assess how well the documentation submitted in the WPAF demonstrates the Lecturer Faculty's performance in comparison to the criteria published  in UPS 210.070 or approved Department Standards for Lecturer Faculty (DSLF).

To begin the evaluation process you will need to find the cases that are assigned to you as a reviewer.  For a more in-depth description on how to that reference the earlier article on "Finding Your Assigned Cases".  Otherwise there is a brief refresher down below.  

Once the assigned cases have been located, you will need to open each case to see what each individual submitted as evidence of his or her professional performance.  Different types of lecturer evaluations will have different amounts of submitted documentation, for a summary of these volumes please refer to the table provided in the "Review Step Introduction".

After reading the submitted material and comparing it to the appropriate criteria in UPS 210.070 or the approved Department Standards for Lecturer Faculty, the review committee needs to write its performance evaluation for the faculty member, including the performance ranking.

  • Performance rankings (per UPS 210.070)
    • Exceeds Expectations
    • Satisfactory
    • Needs Improvement
    • Unsatisfactory

*All Lecturer performance evaluations need to be written on the template form provided by FAR.  

All performance evaluations, also, need to be completed, uploaded to "required items" box in each Interfolio case, and shared with the faculty member under review (also known as the "candidate") by a specific date each semester cycle.  Failure to accomplish all responsibilities for the review step by the published deadline will result in an email notification from the FAR office.

*If your department has an established evaluation form in use for Lecturer Evaluations, you may use that instead of the FAR Template. However, it must contain the minimum amount of information required by UPS 210.070.

Refresher: Finding Your Assigned Cases

Reminder that in the Lecturer Evaluation Process the DPRC Review Stage and the Department Chair Review Stage are now one single review stage called the "Departmental Review" stage, where the Chair and DPRC have simultaneous access to cases.  

As Department Chair you will have access to Lecturer Interfolio cases once you have forwarded them from the Department Chair Confirmation stage, however you should not upload your evaluation or start the rebuttal for your evaluation until the DPRC has completed theirs.  See the FAR timetables for details.   

1. Tasks on the Interfolio user Home page

2. Search results on the “Cases” page

2.2. Filter options

Click on a name to open a case to read the material

Be aware of the following details about each case:

  1. The due date for the review step
  2. The Status of each case

Click "read case" to open and peruse the submitted material

This material will serve as the evidence basis for the performance evaluation completed for each faculty member.

Tools for reading submitted Material

The Read Case Interface for viewing submitted materials in Interfolio has several tools available to help you navigate the submitted material.

Tools:

  1. Zoom
  2. Page Flip
  3. Navigation between different documents
    1. there are two places to this
  4. Annotation
Previous Article Finding your Assigned Cases in Interfolio
Next Article Uploading the "Required Item" to each case