Faculty Affairs and Records

Sharing Copies of Faculty Rebuttals with DPRC

Updated

As part of the Evaluation Process, one of your responsibilities as the Department Chair is to provide copies of any rebuttals filed in response to your Performance Evaluation statement with the committees that have previously reviewed the WPAF material, namely the DPRC.

The Faculty Member under review will need to complete and upload a copy of FAR Lecturer Rebuttal Response Form within the 10-calendar day rebuttal period that you established for your completed Performance Evaluation.  

If the rebuttal period was set up correctly Interfolio will send you a notification to your fullerton.edu inbox from California State University Fullerton from <[email protected]>. Once you receive that notification log into Interfolio, open the case and read what the faculty member's response was to your performance evaluation.

If a written rebuttal statement was submitted, it needs to be shared with the committees who previously reviewed WPAF in the evaluation process.

Make to check if a faculty member under review requested a meeting with you on the submitted rebuttal form.  They can do this without submitting a written rebuttal statement.

Interfolio Email Notification

To share a document with other Committees through Interfolio:

As with all actions performed in the Interfolio platform, make sure that you are signed in, have located and opened the case(s) in which you are planning to work.  

If you have questions about how to perform any of the actions listed above, please refer to the earlier articles on those subjects.

Currently there is no way within the Interfolio platform to perform this action simultaneously in multiple cases.  This process will need to be performed individually in every assigned case.

1. Stay on the “Case Materials” page, click “Share”, then select “With Committee members”

Remember selecting "with candidate" will start the process for initiating the rebuttal period, which is separate from this process.

2. Remove the pre-populated name from the “To” field of the message

When you click "with committee members" in the previous step, the Interfolio message interface will automatically pre-populate the "To" field.  

The pre-populated name(s) are the name(s) of the review committee members who currently have access to the case at this point in the workflow.

3. Click “Committee”

Clicking "Committee" will bring up a drop down menu of all the review committees involved in this case's workflow. (Make sure to select the right one[s])

4. Select the correct committee

If you have to send anything to more than one committee in the case's workflow you will have to repeat this step for every committee that you need to contact.  

5. Click “Add Members”

Like with Step 4, if you have to send anything to more than one committee in the case's workflow you will have to repeat this step for every committee that you need to contact.  

6. Fill in Subject and Message fields

The Subject and Message fields are marked as required with a red asterisk (*).  Also the message is completely personal, input whatever you feel is necessary for your communication.

Candidate Profile: Tuffy Titan - Review, Promotion & Tenure - Interfolio - Google Chrome

7. Scroll down to “Share Files” and click “+Add”

8. Select the correct document(s) by clicking the blue + next to the document title

This is where encouraging the faculty member under review to use a CLEAR and LOGICAL naming convention for his or her rebuttal documents comes in handy.

Candidate Profile: Tuffy Titan - Review, Promotion & Tenure - Interfolio - Google Chrome

9. Click “send

Do not enable "File Response" for this step, there is no need for it.  If the other review committees involved in this process have questions, they can contact you outside the Interfolio platform.

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