As part of the Evaluation Process, one of your responsibilities as the Dean is to provide copies of your Performance Evaluations to the other committees that have previously reviewed the WPAF.
This responsibility becomes very important for committees that evaluate submitted portfolio materials later in the process, like the Department Chair and College Dean. Moreover, it can be done through the Interfolio platform.
To share a document with other Committees through Interfolio:
As with all actions performed in the Interfolio platform, make sure that you are signed in, have located and opened the case(s) in which you are planning to work.
If you have questions about how to perform any of the actions listed above, please refer to the earlier articles on those subjects.
Currently there is no way within the Interfolio platform to perform this action simultaneously in multiple cases. This process will need to be performed individually in every assigned case.
1. Stay on the “Case Materials” page, and click the checkbox next to the Dean's evaluation
2. Click “Share”, then select “With Committee members”
Remember selecting "with candidate" will start the process for initiating the rebuttal period, which is separate from this process.
3. Remove the pre-populated name from the “To” field of the message
When you click "with committee members" in the previous step the Interfolio message interface will automatically pre-populate the "To" field.
The pre-populated name(s) are the name(s) of the review committee members who currently have access to the case at this point in the workflow.
4. Click “Committee”
Clicking "Committee" will bring up a drop down menu of all the review committees involved in this case's workflow. (Make sure to select the right one[s])
5. Select the correct committee
If you have to send anything to more than one committee in the case's workflow you will have to repeat this step for every committee that you need to contact.
6. Click “Add Members”
Like with Step 5, if you have to send anything to more than one committee in the case's workflow you will have to repeat this step for every committee that you need to contact.
7. Fill in Subject and Message fields
The Subject and Message fields are marked as required with a red asterisk (*). Also the message is completely personal, input whatever you feel is necessary for your communication.
8. Click “send
Do not enable "File Response" for this step, there is no need for it. If the other review committees involved in this process have questions, they can contact you outside the Interfolio platform.
