Review Step Introduction

Updated on Nov 04, 2024

RTP Full Performance Review Workflow

RTP Abbreviated Review Workflow

Candidate Role

Faculty members scheduled to undergo a Retention, Tenure, & Promotion (RTP) Review will need to perform the following task before their RTP portfolio becomes available to be declared complete.

Submit ALL review packet sections within the Interfolio by the deadline specified in the annual RTP Timetables provided by FAR

Receiving the Case

After the faculty member has submitted all sections of their Interfolio review sections you will be notified by Interfolio via email that a case is ready for your review.

The email address of the sender will be <[email protected]>, please make sure that your inbox does not treat this email address as spam, it's not.

Click on the Sign-in button to be redirected to Interfolio.

Responsibilities for this Review Step

Log in
Find the cases assigned to you as a Reviewer
Check the case for Completeness
1. If the material is missing from the Portfolio:
  1. “Unlock” the sections with the missing material
  2. Contact the faculty member instructing them to:
    1. Upload the missing material
    2. Re-submit the sections when they are done
    3. Give them a deadline to complete the task
Upload completed RTP Checklist to Required Items box
Forward all assigned cases to the Departmental Review Level by the deadline specified in the Annual RTP Timetables provided by FAR

Summary of RTP Review Periods

A couple of things that you will need to keep in mind when you are declaring the portfolio complete:

Some faculty will have been awarded service credit when they were hired as tenure-track faculty members.
1. If that is the case, then they will need to incorporate documentation from their previous institution as part of their RTP portfolio for CSUF.
Some faculty will have been awarded probationary year extensions or will have gone on leave during their tenure-track process.
1. If that is the case, the documentation submitted for RTP reviews might appear to be missing some academic years or include some that don't make sense based on the hire date.

ALWAYS double-check for the completeness of the RTP Interfolio Review packet before forwarding it to the next review stage.

Full Performance Reviews
First Performance Review at CSUF
Probationary Year	Interfolio Status	Due Date	RTP Timetable	Required Volume of Documentation
PY2	Probationary Year 2	on or around Sept 15th	Timetable #1	Everything accumulated since the date of hire (2 semesters or 1 academic year)
PY3-FR (1 year of service credit	Probationary Year 3 with full review	on or around Sept 15th	Timetable #1	Everything accumulated since the date of hire (2 semesters or 1 academic year) Additional material will be required from a previous institution
PY4 (2 years of service credit)	Probationary Year 4	on or around Sept 15th	Timetable #1	Everything accumulated since the date of hire (2 semesters or 1 academic year) Additional material will be required from a previous institution
Subsequent Full Performance Reviews
Probationary Year	Interfolio Status	Due Date	RTP Timetable	Required Volume of Documentation
PY3-FR	Probationary Year 3 with Full Review	On or around October 1st	Timetable #2	4 semesters or 2 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY4	Probationary Year 4	On or around October 1st	Timetable #2	6 semesters or 3 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY5-FR	Probationary Year 5 with Full Review	On or around October 1st	Timetable #2	8 semesters or 4 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY6	Probationary Year 6	On or around October 1st	Timetable #2	10 semesters or 5 academic year's worth of data and academic activities from the date of hire through the current submission deadline
Early Tenure & Early Promotion	Early Tenure & Early Promotion	On or around October 1st	Timetable #2	Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year
Early Tenure Only	Early Tenure	On or around October 1st	Timetable #2	Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year
Early Promotion Only	Early Promotion	On or around October 1st	Timetable #2	Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year
Tenured	Early Promotion to Full Professor	On or around October 1st	Timetable #2	Can vary, but evidence should cover the time span between when the the RTP portfolio was submitted for Tenure & Promotion to Associate Professor through the submission deadline for the current academic year.
Tenured	Promotion to Full Professor	On or around October 1st	Timetable #2	Can vary, but should cover the time span between when the the RTP portfolio was submitted for Tenure & Promotion to Associate Professor through the submission deadline for the current academic year.
Abbreviated Reviews
Probationary Year	Interfolio Status	Due Date	RTP Timetable	Required Volume of Documentation
PY3	Probationary Year 3	On or around October 1st	Timetable #3	2 semesters or 1 academic year's worth of material. Spanning between the day after the previous full performance review was submitted and the submission deadline for the current academic year.
PY5	Probationary Year 5	On or around October 1st	Timetable #3	2 semesters or 1 academic year's worth of material. Spanning between the day after the previous full performance review was submitted and the submission deadline for the current academic year.

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