FAR has created new templates for Reviewers to use during the Departmental Review portion of the RTP Evaluation Cycle. Please use the appropriate form(s) for each RTP Review in the upcoming academic year.
Uploading the Completed DPC Recommendation Report to the "Required Items" box
To find where the required document needs to be uploaded, look in one of two places:
- For the number next to the “Case Details” tab in each case, then click “Case Details”
- Scroll down to where a box with a purple exclamation is located then click “view”
The "Case Details" Page
The Instructions Box
After clicking one of the options listed above, read the instructions available for each review step
These instructions will tell you what is expected of you, provide links to useful resources, and list the deadline by which the case must be forwarded to the next review level
NOTE: Make sure to click on the ">" next to "Instructions to expand the section and read the available instructions for your review level if it is not already expanded
The Required Items Box
Just below the instructions box is the "required items" box where you will upload the required documents for this review step
The required document must be uploaded through this SPECIFIC DIALOG BOX. Simply adding the document to the internal case section specified in the instructions WILL NOT SATISFY the REQUIREMENT
As a result the will not be able to be forwarded by the Department Chair
Process
To upload the DPC Recommendation Report Click "+Add"
Click "Browse to Upload"
Make sure to stay on or select "Upload a new file" so that you can select a document from your personal document storage
Select your document
This document should come from your personal document storage or from a trusted cloud based document storage service:
Examples:
- Dropbox
- Google Drive
Give your report a CLEAR and LOGICAL naming convention, for example "Dept Chair Recommendation Report_Titan" if this document is going into Tuffy Titan's Interfolio case
Leave the selected section as "Evaluation Documents"
At this point of the Recommendation Report upload, you can change the title of the document if you wish to.
Click "+Add"
Check to make sure the upload was successful
Checking the successful completion of the task can be done in one of two places:
Option #1 - on the Required Items Box itself
Option #2 - on the Case Materials page of Each Interfolio Case
On the Case Materials page in each case, once the required document condition has been fulfilled, the number next to the “Case Details” tab in each case and the box with a purple exclamation will disappear.
If a mistake was made or you need to make a change to the document that you uploaded to the Required Items Box.
Step 1: Click the pencil
Step 2: Then select the option from the drop-down menu that best suits your needs
If you remove the document from the requirement or delete it, a new document will have to be uploaded BEFORE the case can be forwarded
Notifying the Chair when Duties are complete
When the DPC’s Recommendation Report is uploaded into the “Required Document” box, the DPC Chair will need to contact the Department Chair, to let them know.
This can be done in any number of ways:
- Zoom
- Text message
Choose which one suits you best.