Checking ALL Review Packet Sections
For each RTP Portfolio assigned to you as Department Chair, check to make sure that all sections of a submitted packet are labeled as “locked”.
If any are unlocked after the annual submission deadline, lock them, check to make sure that all required information for the review type has been uploaded, then forward the Interfolio case to the next review level.
Addressing any Missing Material from the Packet
This is required for Department Chairs during the RTP evaluation process. This portion of the review process will also require that you fill out your corresponding portions of the RTP Checklist and upload it to the packet
Sometimes a faculty member will forget to upload something as part of his or her RTP Portfolio. It is the job of the Faculty Member to ensure that his or her RTP portfolio is complete.
However, if you see any missing material reach out to the faculty member and complete the process below BEFORE forwarding it to the Departmental review level.
Process for Adding Missing Material
1. Go to the section in the Candidate Packet that has the missing material and “Unlock” it
2. Email the faculty member, whose packet it is, at their fullerton.edu email address, and inform them of the following:
- What items are missing from which section
- That you have unlocked the section where they need to upload the missing items
- He or she will need to log back into Interfolio, upload the missing material, and re-submit the section(s) that have been opened
- Give the faculty member a deadline to complete the task, because you as the Chair have to forward the case to the Departmental Review level by a date specified in the Annual RTP Timetables provided by FAR
Summary of Review Periods for RTP Evaluations
Use the status assigned to each case in Interfolio to determine how much documentation should be present in each case.
| RTP Status | Review type | Review Period | Required Volume of Documentation | RTP Evaluation Timetable | Due Date |
|---|---|---|---|---|---|
| First Full Performance Review | |||||
| PY2 | Cumulative Full Performance review | From date of hire through submission deadline of current academic year | 1 academic year or two semesters worth of documentation | Timetable #1 | on or around Sept 15th |
| PY3-FR (1 year of Service Credit) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution) |
Timetable #1 |
on or around Sept 15th |
| PY4 (2 years of Service Credit) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution) |
Timetable #1 |
on or around Sept 15th |
| Subsequent Full Performance Reviews | |||||
| PY3-FR | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
2 academic years or 4 semesters worth of documentation | Timetable #2 |
on or around Oct 1st |
| PY4 | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
3 academic years or 6 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| PY5-FR | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
4 academic years or 8 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| PY6 | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
5 academic years or 10 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| Promotion to Full Professor |
Cumulative Full Performance review |
From day after RTP portfolio was submitted for Tenure & Promotion through submission deadline of the current academic year |
depends on when the evaluation is requested |
Timetable #2 | on or around Oct 1st |
| Abbreviated Reviews | |||||
| PY3 | Abbreviated Review | From day after the last full-performance review was submitted through the submission deadline of the current academic year |
1 academic year or 2 semesters worth of documentation | Timetable #3 |
on or around Oct 1st |
| PY5 | Abbreviated Review | From day after the last full-performance review was submitted through the submission deadline of the current academic year |
1 academic year or 2 semesters worth of documentation |
Timetable #3 |
on or around Oct 1st |
| Exceptions to Normative RTP Process | |||||
| Early Tenure and/or Early Promotion | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
depends on when the evaluation is requested, but should go back to the date of hire | Timetable #2 |
on or around Oct 1st |
| Early Tenure Only (applies only to faculty who have already been awarded the rank of Associate) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
depends on when the evaluation is requested, but should go back to the date of hire |
Timetable #2 |
on or around Oct 1st |
| Early Promotion Only (department-specific) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
depends on when the evaluation is requested, but should go back to the date of hire |
Timetable #2 |
on or around Oct 1st |
| Tenure Only ((applies only to faculty who have already been awarded the rank of Associate) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
5 academic years or 10 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| Tenure & Early Promotion to Full Professor (applies only to faculty awarded the rank of Associate without tenure) |
Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
5 academic years or 10 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| Tenure & Promotion to Full Professor (applies only to faculty hired as Associates without tenure) | Cumulative Full Performance review |
From date of hire through submission deadline of current academic year |
5 academic years or 10 semesters worth of documentation |
Timetable #2 |
on or around Oct 1st |
| Early Promotion to Full Professor |
Cumulative Full Performance review |
From day after RTP portfolio was submitted for Tenure & Promotion through submission deadline of the current academic year | Anywhere from 1-3 academic years or 2-6 semesters worth of documentation depending on whether the evaluation is requested |
Timetable #2 |
on or around Oct 1st |