Faculty Affairs and Records

Evaluating Submitted Material

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As a member of a review committee in the RTP Process, your primary objective in this role is to assess how well the documentation submitted in the RTP Portfolio demonstrates the Faculty's performance towards achieving tenure in comparison to the criteria published  in UPS 210.000, UPS 210.002 , or approved Departmental Personnel Standards (DPS).

To begin the evaluation process you will need to find the cases that are assigned to you as a reviewer.  For a more in-depth description on how to that reference the earlier article on "Finding Your Assigned Cases".  Otherwise there is a brief refresher down below.  

Once the assigned cases have been located, you will need to open each case to see what each individual submitted as evidence for his or her professional performance.  Different types of RTP evaluations will have different amounts of submitted documentation, for a summary of these volumes please refer to the table provided in the "Review Step Introduction".

After reading the submitted material and comparing it to the appropriate criteria in UPS 210.002 or the approved Departmental Standards, the review committee needs to write its separate Evaluation and Recommendation statements for the faculty member. 

  • Recommendations for each type of RTP Status is available on the Review Step Introduction please see that for details.  

*All RTP evaluations and recommendations need to be written on the appropriate FAR template.

All evaluations and recommendations, also, need to be completed, uploaded to "required items" box in each Interfolio case, and shared with the faculty member under review (also known as the "candidate") by a specific date each annual cycle.  Failure to accomplish all responsibilities for the review step by the published deadline will result in an email notification from the FAR office. 

Refresher: Finding Your Assigned Cases

Reminder that in the RTP Evaluations Process the DPC and the Department Chair have access to the submitted materials in each case at the same time.   

1. Tasks on the Interfolio user Home page

2. Search results on the “Cases” page

2.2. Filter options

Click on a name to open a case to read the material

Be aware of the following details about each case:

  1. The due date for the review step
  2. The Status of each case

Click "read case" to open and peruse the submitted material

This material will serve as the evidence basis for the performance evaluation completed for each faculty member.

Tools for reading submitted Material

The Read Case Interface for viewing submitted materials in Interfolio has several tools available to help you navigate the submitted material.


  1. Zoom
  2. Page Flip
  3. Navigation between different documents
    1. there are two places to this
  4. Annotation
Previous Article Finding your Assigned Cases in Interfolio
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